Extenuating Circumstances at Computer Science
If you experience circumstances that negatively impact on your studies, and which you would like taken into account, you may apply under the Extenuating Circumstances procedure.
Under UCL's Academic Manual, Extenuating Circumstances are defined as sudden, unexpected, significantly disruptive and beyond the student's control and which may affect their performance at assessment, such as a serious illness or the death of a close relative.
Extenuating Circumstances cannot be accepted or approved by individual lecturers or administrators; mitgation can only be granted on the basis of a formal application, supported by appropriate evidence, made to to the home deparment . An application, once recieved, may be considered by a Programme Director, the Departmental Extenuating Circumstances Panel, or the Faculty Extenuating Circumstances Panel, depending on the nature of the request and its timing.
Forms of mitigation (i.e. what support we can offer)
- Extensions of up to 7 days (one week)
- Extensions of more than 7 days (more than one week)
- Condoned late submission of coursework (i.e. waiving of late penalties)
- An alternative method of assessment
- Deferral of assessment to the next occasion
- Exclusion of an assessment or module from completion, progression, award or classification
Making an appliction
You shoud first check whether your circumstances are covered by the Extenuating Circumstances procedure or whether we may be able to support you better through Reasonable Adjustments, Special Examination Arrangements or an Interruption of Study.
Applying for Extenuating Circumstances
When applying, you should submit a completed Extenuating Circumstances form, together with appropriate supporting evidence, as soon as possible and no more than one week after the Extenuating Circumstance has taken place, to Gertrud Levit, the Secretary to the Extenuating Circumstances Panel, via email to firstname.lastname@example.org.
Supporting evidence must cover the full period for which you are requesting mitigation; this must be in English or accompanied by a solictior-notarised translation. If you cannot provide evidence immediately, and waiting for this would delay your application, you should submit your application with evidence to follow.
Completing the application form
It is important that when you complete the Extenuating Circumstances form, you do so carefully. Your completed form must state what type of mitigation you are asking for in each case, e.g. a coursework deadline extension of up to one week, condoned late assessments, etc. You must also clearly state the modules/ assessments (components) for which you are seeking mitigation (module name/s and code/s as per the module syllabus); claims will not be considered for any modules not identified on your Extenuating Circumstances form. Your claim must clearly explain the impact of the circumstances on you.
For advice on completing your application, please contact a member of staff listed below.
Submitting the application and evidence
You may submit your application and supporting evidence via email from your UCL account to email@example.com or in hard-copy to Gertrud Levit, Secretary to the Extenuating Circumstances Panel (MPEB, Room 5.22.) You should submit your application as early as possible and no more than one week after the Extenuating Circumstance has taken place (see the Academic Manual section on late applications where this is not possible.)
- Your Personal Tutor
- The Programme Director
- A Programme Administrator
- A Departmental Equal Opportunities Liaison Officer
- The Secretary to the Extenuating Circumstances Panel
In additon, UCL has a range of support options for students via Student Support and Wellbeing.