Section 3: Departmental staff related to programmes
3.Departmental staff related to programmes
An explanation of the roles of module and programme leaders and of other key staff involved in programme delivery.
3.1.About the programme team
The department’s teaching and learning activity is led by the Directory of Studies and the Departmental Tutor. Each degree programme is delivered by a team of academic staff led by the Programme Director, including Module Leaders, lecturers, guest speakers, and Teaching Assistants, and supported by professional services staff and tutors who coordinate admissions, teaching support, final projects, industry placements, study abroad opportunities, careers support, and more. This section summarises the responsibilities of key members of the programme team and those involved with supporting programme delivery.
- Teaching and learning contacts
3.2.Roles and responsibilities
This section sets out the responsibilities of key role-holders within the department. Details of staff contacts, i.e. the staff in these roles, is available via the Computer Science contacts page.
3.2.1.Academic Coordinator (Masters Programmes)
The Academic Coordinator for Masters Programmes maintains oversight of the department's Taught Masters programmes, including periodic reviews, rationalisation of modules, leading new developments, and ensuring coordination where necessary between our offerings.
Academic Representatives are students' representatives in student matters; they are members of UCL standing committees, including the Departmental Teaching Committee, contribute to the Annual Student Experience Review exercise, and coordinate activity within Unitu, the department's student voice and feedback platfom.
- Academic Representatives
3.2.3.Academic Year Coordinator (Undergraduate Programmes)
The Academic Year Coordinators for Undergraduate Programmes are responsible for the operation and management of teaching and learning within a designated year of study for undergraduate programmes. The Academic Year Coordinator acts as academic lead for the teaching staff who contribute to that year, is responsible for the quality and coherence of teaching, and is a key contributor to the development of the curriculum.
The Academic Year Coordinator is responsible for the co-ordination of coursework deadlines through the year to ensure these are not clustered. They also have responsibility for ensuring that students are provided with adequate and timely information and advice, and for management of the programme’s tutorial activity.
Students may contact the Academic Year Coordinator if they have queries or issues relating to modules or options within a specific year.
The Admissions Tutor is responsible for procedure and co-ordination of admissions within the Department. They act as the channel of communication with the Faculty Tutor and with the Head of Outreach and Admissions (Registry and Academic Services (RAS)).
The Accreditation Tutor is responsible for supporting academic accreditation and certification or programmes.
3.2.6.Affiliate/ Ancillary Tutor
The Affiliate/ Ancillary Tutor is responsible for coordinating affiliate students from partner institutions and ancillary students from other UCL departments (which may include international affiliates based in other departments at UCL.)
The Careers Tutor advises students on careers, placements and internships. Circulates careers and placement information. Organises careers talks and receptions. They act as they department’s liaison with the UCL Careers Service, and develops and maintains the department's careers and internships web pages.
3.2.8.Chair of the Board of Examiners
The Programme Board of Examiners is the departmental body responsible for ensuring academic standards on the programme, ensuring the rigour of assessment processes, reviewing students’ results and recommending degree awards. The Chair of the Programme Board of Examiners is responsible for the proper running of the Board processes, including collecting and processing the results of the assessment processes, and running the Board of Examiners meeting where results are confirmed and decisions made on how each student’s progress through their programme of study.
3.2.9.Deputy Chair of the Board of Examiners
The Deputy Chair of the Board of Examiners works with the Chair of the Board to deliver their responsibilities. The Chair may choose to delegate authority in some areas.
The Departmental Tutor has oversight of academic administration, including admissions, teaching and learning, examinations and assessment, quality assurance, communications and pastoral matters.
- Responsibilities of the Departmental Tutor
Each programme and module is allocated an External Examiner who works with UCL’s academic staff to ensure academic standards, consistency of practice, and fair treatment of students. In most cases, the External Examiner for the module is the same as for the overall programme, but where modules are shared across several programme this is not always the case.
The primary responsibilities of an External Examiner are to review summative assessment methods prior to students being assessed, to review a representative sample of summative marked work, and to submit an annual report, based upon their professional judgement, about the programme.
The External Examiner will consider: whether the academic standards set for the programme qualifications are appropriate; the extent to which the assessment processes are rigorous, ensure equity of treatment for students and have been fairly conducted within UCL’s regulations and guidance; the standards of student performance in the programme, or parts of programmes; and the comparability of the standards and student achievements with those in some other higher education institutions in the UK.
- Responsibilities of the External Examiner
The Internship Manager works with external companies/ industry partners to set up internship opportunities and matches students to suitable internships.
3.2.13.Module contributors (lecturers, speakers, etc.)
For many modules, multiple academic staff and external staff will contribute to the teaching of the module. Often, contributors will deliver content relating to their speciality or area of research. They will be responsible for the delivery of their specific aspects or sections of the module, however the Module Leader retains overall responsibility for the module.
All modules have an academic Module Leader who is responsible for the organisation, teaching and assessment for that module. The Module Leader is generally an academic from the department that owns the module. They design the curriculum for the module, plan its delivery and determine how it will be assessed, and publish the relevant learning materials and assessment information. The Module Leader will ensure that the External Examiner participates in the setting of summative assessment for the module and will ensure the consistency of marking practices.
The Module Leader will typically act as an Internal Examiner for the module’s summative assessments, which means they will mark students work, ensure second marking and external review by the External Examiner, and present students’ results to the Board of Examiners.
The Module Leader will also ensure that students have the opportunity to provide feedback on the module, and that this is received by the department’s Teaching Committee.
The Programme Administrator is responsible for administering and coordinating departmental, Faculty and UCL processes relating to the programme. This includes admissions, enrolment, module registration, teaching group allocation, curation of the programme’s Moodle pages, coursework submission and feedback, invigilation of tests and local examinations, reporting of students’ results to the Board of Examiners (to which they also act as Secretary), and publication of provisional results.
They also provide support to students on the programme, including general (non-academic) advice and guidance and help with processes, including engagement monitoring, extenuating circumstances, coursework submission and getting feedback on assessments.
If students have specific questions relating to a module, then it is advised that they should contact the Module Leader in the first instance. If students have queries concerning the programme in general, then the Programme Director is the best person to approach.
The Programme Director (also referred to as the Programme Leader) provides academic leadership for a programme of study. They are principally responsible for its design, delivery, and operation, including ensuring the coherence and currency of the curriculum, and for students’ academic experience.
The Programme Director will ensure that students are provided with adequate information relating to their modules, including learning outcomes, assessments, and how these are marked. They will also ensure that assessments are planned across the programme so that there is a diversity of assessment methods and clustering is avoided.
They will also ensure that students have the opportunity to provide feedback on all modules contributing to the programme, and in relation to the programme as a whole. They are responsible for ensuring this is collected and reported to the Departmental Teaching Committee for review.
- Responsibilities of the Programme Leader
3.2.17.Deputy Programme Director
The Deputy Programme Director works with the Programme Director to deliver their responsibilities. The Programme Director may choose to delegate authority in some areas.
3.2.18.Projects Organiser/ Coordinator
The Projects Organiser/ Coordinator is responsible for managing student projects for BSc/ MEng Computer Science, MEng Mathematical Computation, and MSc Computer Science. This includes arrangements for students to select/ be assigned topics and Project Supervisors, guidelines and procedures to be followed during the project, and assessment processes.
3.2.19.Study Abroad Tutor
The Study Abroad Tutor is responsible for coordinating Study Year Abroad activity for the MEng Computer Science (International Programme) and MEng Mathematical Computation (International Programme.)
3.2.20.Teaching Assistants (TAs)
The delivery of some modules is supported by Teaching Assistants, who are current research students or postdocs within the department. The tasks that TAs undertake varies between modules, but typically can include teaching, demonstrating in labs, leading tutorial groups, invigilating tests, and providing feedback on assessments.
A TA may be nominated by the programme’s Board of Examiners to act as an Assistant Internal Examiner, in which case they may mark students’ assessed work (where a TA is first marker, the second marker will always be a member of staff.)
TAs report to the Module Leader and the Teaching Support Coordinator. The Module Leader will provide the TAs with all relevant background material and instruction required to carry out their activities effectively, providing explanation and guidance as necessary.
3.2.21.Teaching Support Coordinator
The Teaching Support Coordinator is responsible for managing teaching support across all programmes and for the effective running of teaching support work undertaken by research staff and PhD students. This includes maintaining current information about research staff teaching interests and abilities, organising appropriate training, allocating responsibilities in a fair and transparent way, and monitoring the running of the scheme. Liaises between research staff and academic staff to ensure that there is continuing professional development and appropriate engagement.
3.2.22.Women in Computer Science Coordinator
The Women in Computer Science Coordinator is responsible for initiatives and promotion to support and encourage women in computer science.